Receptionist

Entity:  Daikin Middle East
Job Category:  Corporate and Legal Affairs
Location: 

SA

Job Requisition ID:  1883

Daikin Middle East & Africa (DAME) is a subsidiary of Daikin Industries Limited, a Japanese outstanding company and worldwide the biggest developer, producer and supplier of HVAC-R (heating, ventilation, air conditioning and refrigeration) solutions, including heating pumps and cooling technology.

DAME is Daikin’s Middle East and Africa regional HQ. The regional has headquarter in Dubai and other offices in Abu Dhabi, Cairo (Egypt), Riyadh (Saudi Arabia), Jeddah (Saudi Arabia), Qatar as well as 2 production plants, and 2 sales subsidiaries and offices and a whole network of independent distributors and dealers across the MEA region.

  1. Reception Duties:
    • Welcome visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately.
    • Maintain the reception area to ensure it is tidy, presentable, and professional at all times.

• Maintain office security by adhering to safety protocols and providing guidance to employees and visitors.
• Manage the front desk operations, including answering, screening, and forwarding incoming calls.
• Maintain a calendar for appointments and meetings, ensuring efficient scheduling and communication.
• Receive and sort daily mail, deliveries, and courier shipments, including DHL shipments.

 


2. Administrative Support:
• Assist in the creation and processing of purchase orders (SAP PO Creation).
• Provide invoicing support, including coordination with vendors and internal departments.
• Keep accurate and updated records of office expenses, costs, and inventory.
• Ensure smooth travel arrangements for staff, including booking flights, accommodations, and transportation.


3. Office Management:
• Oversee the procurement of office supplies, including stationery, beverages, and office tools.
• Monitor office cleanliness and liaise with cleaning staff to maintain a hygienic and organized environment.
• Coordinate with pest control services and inform employees about evacuation procedures when necessary.
• Supervise pantry operations and ensure that tea, coffee, and other refreshments are readily available.


4. Sales Admin:
• Support team members with miscellaneous administrative tasks as needed to ensure operational efficiency.

Qualifications and Skills

• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in office software and systems (e.g., MS Office, SAP).
• Professional demeanor and ability to interact effectively with visitors, clients, and staff.
• Attention to detail and ability to maintain accurate records.

 

Daikin Middle East & Africa FZE is a subsidiary of Daikin Industries Ltd. and the leading provider of heating, cooling, ventilation, air purification, and refrigeration technology. The company designs, manufactures and brings to market a broad portfolio of equipment, as well as tailor-made solutions for residential, commercial, and industrial purposes in Europe, Middle East, and Africa (EMEA). To date, Daikin EMEA has over 12 000 employees across more than 59 consolidated subsidiaries. It has 12 major manufacturing facilities based in Belgium, the Czech Republic, Germany, Italy, Spain, Turkey, Austria, and the UK. Our aim is to drive sustainable and effective solutions, sparking a good climate for the generations to come. And all this can only be achieved because of our People. 

Good climate starts with people 
Our employees are the beating heart of our company. At Daikin, you get to work in a positive environment backed by trust, creativity and continuous improvement. Together, we create our top-quality solutions by empowering talented teams. You will get plenty of opportunities to learn and grow. We are deeply committed to a diverse and inclusive workplace culture that reflects the communities we serve. Good climate starts with people.