Internal Controls Officer

Date: 20 Jun 2024

Location: Madrid, M, ES

Company: Daikin Europe NV

Daikin Europe NV (DENV) is a subsidiary of Daikin Industries Limited, a Japanese outstanding company and worldwide the biggest developer, producer and supplier of HVAC-R (heating, ventilation, air conditioning and refrigeration) solutions, including heating pumps and cooling technology.  
DENV is Daikin’s sales, R&D, and production headquarters for Europe, the Middle-East and Africa. The headquarter has Belgian offices in Brussels, Ghent and Ostend, as well as 8 production plants, 24 sales subsidiaries and offices and a whole network of independent distributors and dealers across the EMEA region. 

Our IT Center EMEA counts 3 departments: IT Planning (PLAN), IT Development (BUILD) and IT Infrastructure (RUN). Within our IT Development department, we can distinguish 2 competence centres: Madrid and Ostend. You will be part of IT Development in Madrid. 

The IT Development department in Madrid consists of 50 people (internal & external) and an offshore team. The group is young and dynamic with a good team spirit and open communication structure. We implement innovative IT solutions for our 7500+ Daikin colleagues all over Europe & Middle East. 

Corporate Planning Department: 
Daikin Europe’s Corporate Planning department consists of several sections: Group Controlling, Business Analytics, Daikin Europe Planning, Corporate Communication as well as Internal control and SAP authorization office. These teams coordinate together the budget-making and execution for Daikin in the entire EMEA region (Europe, Middle East and Africa - turnover of more than 4 billion EUR). The department is responsible for drilling down the strategy into annual budgets and realizing the group targets. This is done in cooperation with all sales and manufacturing entities, as well as with other departments. As a backbone for group-wide reporting, the department takes care of the management of the sales-, margin-, and pricing data, as well as collecting and reporting market intelligence. Our mission is to safeguard and manage profitability, via periodic reporting to top-management, close follow-up and by proposing countermeasure actions. Furthermore, the department is responsible for the development and implementation of corporate governance and internal controls in the group. Finally, we also take on any project that is considered priority by top-management.
 
Internal Controls Office Support:
The Internal Control/Authorization team, section of Corporate Planning, is spread between Belgium and Spain and acts as advisor on internal control matters to the operations in Daikin EMEA Group. The new resource will be based in Madrid.

 

Internal Control is responsible for the execution of following tasks:

  1. Management of the Daikin Internal Control Framework (documentation management): creation, design and maintenance of Risk Control Matrices (“RCM”) covering J-SOx, Internal Controls for appropriate Accounting and Segregation of Duties (SOD) scope, including Process Ownership, Control Ownership, Control Activities, Risk repository for more than 50 subsidiaries
  2. Organise Quarterly Self-Assessment (“SA”) activities in all entities of the group (Management Self “auditing” of Internal Controls)
  3. Follow-up on Internal and External Audit findings (J-SOx, Operational Audits, External Audits on Internal controls): management of action plans, gathering of evidences, reporting on Audit Finding status to ensure appropriate and timely remediation
  4. Design, implement and follow up SAP authorization controls and monitoring

 
Your role

To support the rapidly increase of DENV Internal Control activities, we would need a resource, assisting the team in the following activities:

  • Follow-up of Internal Audit remediation (approx. 50% of workload) 
  • Preparation of the follow up file used by the DENV ICO and auditees (usually DENV affiliates) to monitor the status of the remediation of the findings raised by Internal Audit in the periodic operational review
  • Scheduling and participation to follow up meeting with the auditees (usually once every 2 months)
  • Sending reminders for pending evidences to auditees
  • Updating the tracker/KPIs for compliance
  • JSOx self-assessments 
  • Timely process change requests to Internal Control database.
  • Support for the preparation and triggering of quarterly Self-Assessment of Controls
  • Sending reminders to the concerned people, in case documents/results are not timely received
  • Checking the quality of Self-Assessment file received and supporting evidences
  • Ad-hoc requests during quarterly Self-Assessment
  • Compliance training for new Managing Directors
  • Admin support: Send invitations to guests/speakers, ensure the presentations are available, collect evaluation Forms, etc.

 

Your profile:

  • A degree in economics, accounting or similar
  • Professional experience of 5 – 7 years in an international company on a similar function is required
  • Affinity with IT tools (Excel, PowerBI, Workiva)
  • Quick comprehension and good analytical skills
  • Critical mindset
  • Reliable and committed to deadlines
  • Independent and proactive way of working
  • Communication skills:
    • Ability to form and maintain good relationships with a large number of business and technical stakeholders across all subsidiaries;
    • Professional and diplomatic;
    • Fluent in English;
  • Travels within EMEA Daikin Group (Brussels) may be requested
  • Knowledge of business processes is a plus
  • Accounting/Controlling background is a plus

Daikin Europe is a subsidiary of Daikin Industries Ltd. and the leading provider of heating, cooling, ventilation, air purification, and refrigeration technology. The company designs, manufactures and brings to market a broad portfolio of equipment, as well as tailor-made solutions for residential, commercial, and industrial purposes in Europe, Middle East, and Africa (EMEA). To date, Daikin EMEA has over 12 000 employees across more than 59 consolidated subsidiaries. It has 12 major manufacturing facilities based in Belgium, the Czech Republic, Germany, Italy, Spain, Turkey, Austria, and the UK. Our aim is to drive sustainable and effective solutions, sparking a good climate for the generations to come. And all this can only be achieved because of our People.  

Good climate starts with people. 

Our employees are the beating heart of our company. At Daikin, you get to work in a positive environment backed by trust, creativity, and continuous improvement. Together, we create our top-quality solutions by empowering talented teams. You will get plenty of opportunities to learn and grow. We are deeply committed to a diverse and inclusive workplace culture that reflects the communities we serve. Good climate starts with people.