logistics specialist

As Daikin Middle East & Africa (DAME (G)) we offer you the chance to broaden your experience internally or internationally. All our vacancies are open for internal candidates. We believe a job rotation is an excellent way to further develop your skills & knowledge. After applying you will be contacted by our HR and recruitment team.

Job Responsibilities:

Responsible for the planning, execution and follow-up of all Replenishment stock orders & direct shipment Applied orders to Egypt :
1 person: Responsible for co-ordination of delivery from Origin to Egypt Port 
1 person: customs clearance & delivery to warehouse in Egypt

Responisble for the management & execution and all customer orders (split by sales person to each Supply chain co-ordinator)

•    Planning
o    Working with Sales planning on monthly Forecast Process, to produce Ukeharai demand plan for DAME to use to secure supply for DAEG 
o    Mange RDD of replenishment order in SAP in line with Ukeharai each month to ensure matching with forecast DAME will submit to factory (after DAEG establish own import license  will place PO in SAP directly under 5970 plant in replacement of CRM quotes under plant 5950)
o    Monthly reporting on inventory & purchases for DAEG management
o    Support to DAME during budget cycles on volumes and inventory levels
•    Replenishment Inventory orders in SAP (DAME & DAEG)
o    Convert Replenishment Quotes from CRM to SAP under DAME 5950 plant 
o    Issue SAP Pro-forma invoice to import company to enable Issuance of pricing offer
o    Generate DAEG inbound PO in SAP and send final PO to import company 
o    Save import company PO in SAP against HQ Sales order
o    Mange RDD of replenishment order in SAP in line with Ukeharai each month to ensure matching with forecast DAME will submit to factory
o    Create delivery of replenishment orders inline with Ukeharai & arrange delivery co-ordination with factory, Inspection agents and DAME monthly nominated Freight forwarder.
o    Issue invoice after collection & Co-ordinate with factory to issue EUR1 
o    Co-ordinate with Freight forwarder to issue draft BL and confirm documents.
o    Co-ordinate with DAME for legalization of invoices, creation of COO and submission of all docs to GIZA bank
o    This will be completely revised after DAEG establish own import license 

•    Customs Clearance
o    Work with nominated customs broker to ensure smooth clearance of all shipments arriving in Egypt to avoid detention, demurrage or port storage costs.
o    Become a specialist on customs related topics for AC in Egypt & support SBU on best way to import products to ensure compliance at all times.  
o    Regularly prepare /maintain reports on HS codes & customs requirements in Egypt to be shared with Management.
•    Warehouse inbound
o    Generate & Distribute inbound to DAEG warehouse in SAP against correct PO, ensuring correct estimated delivery date is maintained & updated as ETA changes
o    Ensure inbound numbers are generated for each container (inbound cannot be created for all containers)
o    Co-ordinate with warehouse to ensure they are aware of inbounds and unloading is correctly planned.
o    Approve / validate any overtime requests from the warehouse related to inbound shipments
o    Monitor and report Monthly KPI for inbound shipments 
•    Reporting
o    Co-ordinate with Daily update of central tracker on open order / in-transit orders to ensure full visibility
o    Managing Supply/Purchase/Inventory reports towards DAEG management & DAME HQ
o    Monitoring and reporting stock levels to sales and logistics to ensure availability is known by all key departments.
o    Establish SLA/ KPI’s with Customs Broker / inbound transport company to monitor and manage performance, report on a monthly basis as part of Supply chain / logistics KPI reporting
o    Monitor and report on warehouse inbound performance inline with agreed SLA’a
•    Inventory control & Stock count
o    Daily follow up of Stock comparison list (SCL) in SAP, fixing any issues with warehouse with the support of DAME
o    Validate the monthly stock count completed and submitted by warehouse, any discrepancies investigated, and stock corrections requested to DAME if required.
o    Responsible for coordinating & preparing the yearly wall to wall stock count with warehouse & external auditors.
o    Closely follow-up stock in 009 / 003 and maintain reports monthly on all stock in these locations.
o    Manage repair and scrap of damaged warehouse units, coordinating parts procurement for repairs with SPP team in DAME and repairs with DAEG service team.
•    Direct Deliveries
o    Convert direct orders from CRM to SAP under DAME 5970 plant.
o    Co-ordinate with DAME to arrange PO submission to factory 
o    Mange RDD of order in SAP with correct ETA
o    Co-ordinate with DAME team to arrange delivery with factory.
o    Co-ordinate with factory to issue EUR1 
o    Co-ordinate with Freight forwarder to issue draft BL and confirm documents.
o    Co-ordinate with DAME for legalization of invoices, creation of COO and submission of all docs to GIZA bank
o    Generate & Distribute inbound in SAP and issue final invoice to customer inline with incoterms.
•    Spares:
o    Support Spare parts team with order creation, distribution & customer collection
o    Role to be discussed internally with SP team to understand break up between Supply chain and SP team
•    Monthly invoices
o    Review and approve invoices importer and customs broker within three working days of submission.
o    Submit to finance for payment and provide any supporting information as required
o    Monthly cross check with finance team and vendor to ensure all invoices are accounted for in correct month.
Job Requirements
Experience & Knowledge:
•    Minimum 5 to 7  years of experience in Supply Planning 
•    Multinational company experience
•    HVAC industry is an advantage
•    Logistics & Planning knowledge 
•    SAP experience is an advantage (or other ERP system)

Education:
•    Bachelor Degree graduate
•    Certificate in logistics and supply is an advantage

Skills:
•    Good Knowledge of Excel 
•    Excellent written and spoken English
•    Strong communication and coordination skills 

Personality Attributes:
•    Analytical skills
•    Quick Learner
•    Attention to details
•    Can handle deadline and pressure (Sense of urgency)
•    Organized 

KPI’s  Supply Planning

•    Converted Orders from CRM to SAP within 1 working day of approval.
•    All SAP Orders are correctly scheduled in line with Ukeharai / sales demand and no RDD in the past (DAME and DAEG SO)
•    All Proforma and PO to import company are generated through SAP (no Manual documents outside system).
•    Within one working day of Shipment from factory / BL issue the inbound to warehouse is generated in SAP split per container.
•    Inbound dates are maintained inline with clearance schedules at port and no inbound with ETA in the past.
•    All invoices from 3rd Party Vendors (Customs Broker / Importer / Inspection agents / freight forwarders) are approved within 3 working days of receipt and given to Finance for payment.
•    Shipment tracker is updated with latest information.
•    Maintain clear working instructions on customs clearance & HS codes on Egypt
•    Monthly Reporting to DAME on inventory as per requirements

KPI’s  Customer management
•    Converted Sales Orders from CRM to SAP within 1 working day of approval.
•    Ensure customer PO matches order (Model, qty , value)
•    All SAP Orders are correctly scheduled & no confirmed orders with RDD in past
•    Deliveries are created inline with SLA with warehouse 
•    Invoices to customer are closed within one working day of delivery / shipment / collection and submit original invoice to customer.
•    Ensure all POD, delegation letters & ID copies are uploaded by the warehouse to sharepoint within 5 days of delivery
•    Ensure all Original POD, delegation letters & ID copies are collected from warehouse by 10th of next month and filed correctly in Daikin Egypt office

KPI’s  Inventory Control
•    Daily Stock comparison check in SAP (SP01) and all issues resolved within the next period.
•    Ensure all KPI’s with vendors are prepared and reported monthly to management.
•    0009 Stock report available with latest information 1st week of every month.
•    Ensure monthly cycle count data from  warehouse is uploaded on portal and any discrepancies investigated and resolved within the next period.
•    Daily Stock comparison check in SAP (SP01) and all issues resolved within the next period.
•    Ensure all KPI’s with vendors are prepared and reported monthly
•    All invoices from 3rd Party Vendors approved within 3 working days of receipt and given to Finance for payment.

Daikin Middle East & Africa FZE is a subsidiary of Daikin Industries Ltd. and the leading provider of heating, cooling, ventilation, air purification, and refrigeration technology. The company designs, manufactures and brings to market a broad portfolio of equipment, as well as tailor-made solutions for residential, commercial, and industrial purposes in Europe, Middle East, and Africa (EMEA). To date, Daikin EMEA has over 12 000 employees across more than 59 consolidated subsidiaries. It has 12 major manufacturing facilities based in Belgium, the Czech Republic, Germany, Italy, Spain, Turkey, Austria, and the UK. Our aim is to drive sustainable and effective solutions, sparking a good climate for the generations to come. And all this can only be achieved because of our People. 

Good climate starts with people 
Our employees are the beating heart of our company. At Daikin, you get to work in a positive environment backed by trust, creativity and continuous improvement. Together, we create our top-quality solutions by empowering talented teams. You will get plenty of opportunities to learn and grow. We are deeply committed to a diverse and inclusive workplace culture that reflects the communities we serve. Good climate starts with people.