Logistics Specialist - Customs Coordinator

Daikin Europe NV (DENV) is a subsidiary of Daikin Industries Limited, a Japanese multinational and worldwide the biggest producer and supplier of HVAC-R (heating, ventilation, air conditioning and refrigeration) solutions, including heating pumps and cooling technology.
DENV is Daikin’s sales, development, and production headquarters for Europe, the Middle-East and Africa  comprising headquarter offices in Brussels and Oostende, 8 production plants, 24 sales subsidiaries and offices and a whole network of independent distributors and dealers across the EMEA region.
Daikin Europe Business Support (DEBS) is a branch of DENV located in Warsaw. As a competency center we aim at being one of the driving forces behind the processes transformation: optimization, standardization and automation in the areas of supply, service, master data, controlling, financial reporting and HR.

Are you ready to play a key role in the international flow of goods? As a Customs Process Administrator, you’ll be at the heart of Daikin Europe's distribution network, ensuring smooth and compliant movement of heating, ventilation, air-conditioning systems and accessories across our EMEA warehouses.

You will manage and support a wide range of customs activities: 

- In-House Customs Operations:
•    Transit Management: monitor inbound T1 documents and Temporary Storage movements.
•    Import Coordination: oversee daily checks in SAP GTS for bonded warehouse and free circulation processes, including preferential origin handling.
•    Export Support: provide first-line assistance, track exit confirmations, manage A.TR certificates and invoice declarations and maintain complete archives.

-Collaboration with External Agents:
•    Issue clearance instructions and ensure timely payment of import duties & other taxes.
•    Maintain documentation and monthly reporting.
•    Follow up on exit confirmations to ensure compliance.

-Intrastat Reporting:
•    Prepare and submit Intrastat reports in multiple EU countries

Our requirements
Experience, education and technical skills

• Good coordination & ability to prioritize tasks
• Being able to communicate verbally and in writing at different levels
• High level of accuracy and timeliness in view of meeting official deadlines
• You possess good (business) analytical skills
• Eye for picking up errors
• SAP knowledge is an advantage (S4/HANA + GTS)
• Good computer skills e.g. Microsoft Excel (Knowledge of macros & VBA is a plus.)
• Preferably you have relevant experience with Incoterms, customs formalities, VAT and logistical processes

Interpersonal skills

• Special focus on improvements proposing, executing and leading (process or way of working improvements)
• Affinity to work in an international trade and customs environment, but keeping a practical focus
• Confidence in communicating with different parties at all levels is essential (authorities, external providers, international colleagues, etc…)
• Team player, looking for cooperation, consultation and teamwork on regular base with colleagues of own and other departments
• You have strong analytical skills and are able to detect and solve problems quickly and independently.
•  A good command of English is essential

What we offer

• Professional development in a fast-growing branch of an international manufacturing and trading company
• Annual performance bonus based on performance appraisal
• Christmas bonus
• Health insurance (your contribution is only 1 PLN/month)
• Group Life and Disability Insurance (your contribution is only 1 PLN/month)
• Sports and culture card with Kafeteria system (your contribution is only 13 PLN/ month)
• Business travel insurance (occasional trips to Belgium will be required)
• Team and integration budget
• Flexible start time, between 7:30 and 10:00 am
• Discount on Daikin products (50-55%)
• Access to internal training platform 
• English language classes

Daikin Europe is a subsidiary of Daikin Industries Ltd. and the leading provider of heating, cooling, ventilation, air purification, and refrigeration technology. The company designs, manufactures and brings to market a broad portfolio of equipment, as well as tailor-made solutions for residential, commercial, and industrial purposes in Europe, Middle East, and Africa (EMEA). To date, Daikin EMEA has over 12 000 employees across more than 59 consolidated subsidiaries. It has 12 major manufacturing facilities based in Belgium, the Czech Republic, Germany, Italy, Spain, Turkey, Austria, and the UK. Our aim is to drive sustainable and effective solutions, sparking a good climate for the generations to come. And all this can only be achieved because of our People. 

Good climate starts with people 
Our employees are the beating heart of our company. At Daikin, you get to work in a positive environment backed by trust, creativity and continuous improvement. Together, we create our top-quality solutions by empowering talented teams. You will get plenty of opportunities to learn and grow. We are deeply committed to a diverse and inclusive workplace culture that reflects the communities we serve. Good climate starts with people.